HICC By-Laws

Bylaws of the Hays Inter-agency Coordinating Council

Article 1.  Name
The name of the council is the Hays Inter-agency Coordinating Council (HICC).

Article 2.  Purpose
The purpose of the HICC will be to implement the mission, vision and standards of the HICC.

Article 3.  Membership

Section 1.  Membership qualifications
The membership of the HICC must include at least two parents of children with disabilities and will also include any individual interested in membership and promoting the mission, vision and program standards of the HICC.

Section 2.  Membership status
It is the expectation for members of the HICC to:

♦     receive all HICC communications and announcements

♦     be informed of issues being addressed by the HICC

♦     attend general membership meetings of the HICC

♦     be considered for elected office

♦     vote on HICC business and officer elections

♦     serve on standing or ad hoc committees as needed

♦     promote the mission, vision and standards of the HICC

♦     participate in HICC-sponsored activities

Article 4.  Meetings

Section 1.  Regular meetings
The HICC will hold general membership meetings at least on a quarterly basis.

Section 2.  Special meetings
Special meetings may be called by the Chairperson or upon request of six (6) members of the HICC.

Section 3.  Parliamentary Authority
Roberts Rules of Order, Revised shall govern HICC Steering Committee and general membership meetings in all cases to which they are applicable.

Article 5.  Voting
All members attending general membership meetings are allowed to vote on official business before the HICC.

There will be no proxy voting.

Article 6.  Steering Committee

Section 1.  Membership
The HICC Steering Committee will consist of the Chairperson, Vice Chairperson, Secretary, Standing Committee Chairpersons, Ad Hoc Committee Chairpersons, at least two At-Large members, immediate Past Chairperson (to aid with transition and consistency) and at least two parents of children with disabilities.

Section 2.  Focus
The HICC Steering Committee has the authority and responsibility to conduct the business of the HICC consistent with these bylaws.

Section 3.  Functions
The Steering Committee will oversee the functions and activities of the HICC, Standing Committees and Ad Hoc Committees.

The Steering Committee will review and approve the annual grant application for Infant-Toddler Early Intervention Services delivery in the identified service delivery area.

Section 4.  Meetings
The Steering Committee will meet at least monthly to conduct the business of the HICC between general membership meetings.

Section 5.  Quorum
A quorum at a Steering Committee meeting shall consist of five (5) members.

Article 7.  Officers

Section 1.  Titles
The officers of the HICC are the Chairperson, Vice Chairperson, and Secretary.

Section 2.  Duties of officers
The duties of the Chairperson include:

♦  presiding at all Steering Committee and general membership meetings

♦  determining the agenda for the Steering Committee and general membership meetings

♦  appointing Ad Hoc committee chairpersons to address special HICC issues, as needed

♦  appointing other persons as may be necessary to conduct the business of the HICC, with approval of the Steering Committee

♦  serving as an ex-officio member of all HICC committees

♦  signing the grant application for the provision of Infant-Toddler Early Intervention Services in the identified service delivery area

♦  carrying out any other duties as needed to promote the mission, vision and    standards of the HICC

The duties of the Vice Chairperson include:

♦  serving in the capacity of the Chairperson in the event of the   Chairperson’s absence.

♦  serving as a member of the Membership Committee

♦  succeeding into the Chairpersonship at the end of the term of office

♦  performing other duties as assigned by the Chairperson or the Steering   Committee

The duties of the Secretary include:

♦  recording minutes of all Steering Committee and general membership

meetings of the HICC

♦  maintaining all HICC meeting records

♦  conducting all official correspondence of the HICC, including meeting notices, agendas, and minutes

♦  being the Chairperson of the Membership Committee

♦  keeping the HICC membership list current

♦  maintaining copies of all flyers, brochures and related publications or   records of the HICC activities

♦  performing other duties as assigned by the Chairperson or Steering Committee

Article 8.  Committees

Section 1.  Standing Committees
Standing committees of the HICC are the Referrals and Transitions, Membership, Early Childhood Grants, and Education Committees.

Section 2.  Duties of committee chairpersons

The duties of the Committee Chairpersons include:

♦  attending Steering Committee and general membership meetings

♦  reporting committee activities to the Steering Committee and    general    membership of the HICC

♦  providing committee meeting minutes to the HICC Secretary

♦  other duties as assigned by the Chairperson or Steering Committee

Article 9.  Elections

Section 1.  Elections
Elections of officers shall be held at the first general membership of the calendar year.  Those elected shall assume their duties immediately upon election.

Section 2.  Nominations
Elected positions of the HICC will be nominated from and elected by the general HICC membership.

Section 3.  Positions
Elected positions shall be the HICC Chairperson, Vice Chairperson and Secretary and At-Large members of the Steering Committee.

Section 4.  Vote
A majority vote of those present at the general membership meeting shall elect officers.

When there is more than one (1) candidate nominated for the same office, the candidate with the highest number of votes wins the election.

Section 5.  Terms
The term of office for all elected officers and At-Large members of the Steering Committee will be one calendar year with exception of  the Secretary, who will serve for a term of two (2) calendar years.

Section 6.  Vacancies
Vacancies of officer positions that occur prior to the term of office expiring shall be filled by appointment of the HICC Chairperson with the simple majority vote of the Steering Committee.

Article 10.  Fiscal
The HICC does not contemplate the distribution of gains, profits or dividends to members.

The lead agency providing Infant-Toddler Early Intervention Services is the primary fiscal agent for HICC expenses.  Expenses for conducting business of the HICC may be shared by member agencies or through grants.

The HICC may pursue grant funding for special projects.

Article 11.  Amendments to Bylaws

Section 1.  Amendments
These bylaws may be amended by a three-fourths vote of members present and voting at a general membership meeting.  Proposed amendments shall be delivered to the Secretary at least thirty (30) days before the date of the meeting and shall be included on the agenda of the meeting.  Copies of proposed amendments will be delivered to all members of the HICC prior to the meeting.

Section 2.  Bylaws approval
The bylaws of the HICC shall be approved by majority vote of members present at a general membership meeting.

 

Advertisements

%d bloggers like this: